SOAR Report July 2016 (Neill M)

2016 SOAR 8 July Business Assembly

July 15, 2016, St. Pete Beach, Fla.

-The chair reminded us that our personal abstinence is the most important business that we must attend to this weekend.

-There were 9 green dot reps!

-36 voting members present for the evening assembly.

-The vice-chair’s duties include helping intergroups to host region assemblies.  She will be available to advise, consult with, and support intergroups of any size to put on an assembly.  There is a Region 8 convention hosting manual available to further provide guidelines regarding choosing hotels, arranging for banquet and meeting facilities, and menu selection.  Region 8 also provides $500 seed money to an intergroup to expedite initial expenses.  An intergroup can earn a substantial amount of money by hosting an assembly, including presenting 50/50 raffles, silent auctions, and boutiques.

-The chair has chosen “Keep Changing” as her slogan.

The Friday evening Forum presented topics for groups of attendees to create short skits in order to address particular issues regarding recovery in OA:

  • How do I deal with challenging personalities if I give service?
  • How do I choose not to eat a food that everyone else is eating?
  • A professional at a treatment center for eating disorders has never heard of OA. Do I break my anonymity and tell them about OA?
  • Your partner met you when you were heavy. Now you are losing weight.  They are having problems with all the attention that you are receiving and the time that you are spending at meetings, giving service, etc.
  • Our sponsee does everything we suggest and more, but keeps screwing up.

The topic for the 3 evening speakers was “Why it is important for me to work all 12 Steps”.


July 16, 2016

8:30am – 10:15am

-Last night’s 7th tradition was $166.00

-There are 39 voting members present for the morning assembly.

-The parliamentarian gave an explanation of parliamentary procedures.  She also talked about the available funds to send reps to SOAR assemblies and the the WSBC.  Region 8 has $2000 allocated to send reps to SOAR assemblies and $2000 to send reps to WSBC.

Chair report

-Chair has worked with the Bogota and Medellin Intergroups and the newborn Serenity OA group in Panama.  She has travelled to Atlanta, to meetings in Miami Dade and the Florida Keys, to Central and Northern Florida Intergroups meetings, as well as to WSBC in Albuquerque, NM.  She is also serving on the WSBC Region chairs committee.

Vice chair report

-The next assembly is in Memphis from Oct. 28-30.  Please submit future assembly bids!  Region 8 paid over $2000 back to Atlanta for the March 2016 SOAR assembly (This does not include the amount that Atlanta earned from their successful boutique!).

Secretary report

-Committees are more active than they have ever been!  Our secretary Janet T. will be rotating out of service after the Memphis SOAR this year.  “God does not call the equipped; God equips the called.”

Treasurer’s report

-Prudent reserve is currently 64%; after this assembly’s costs have been met, the prudent reserve will still be in the mid 40s ( the prudent reserve must be between 40-60% as mandated by the Policies and Procedures manual).

Trustee report

New WSBC strategic plan for 2017-19 is “Keeping OA Strong Worldwide”.  I am the liaison between WSO and Region 8.  WSBC motions are due by Dec. 10.  These motions can come from meetings, intergroups, and other service bodies.  She was re-elected trustee for Region 8 at WSBC!

I am a member of the 12th Step Within committee

12th Step Within committee meeting: 10:30am -12pm

-“There is nothing worse than a head full of OA and a belly full of food.  The most important words spoken to me when I was in relapse were ‘what can I do to help?’”

July 16, 2016

2pm – 5pm

Motion 1

Move the Region 8 forms from Appendix E of the P & P to the Region 8 website.  By doing this, forms can be updated without having to amend the P & P.  This will move Region 8 closer to a paperless environment and expedite updating current forms.  Motion adopted

Motion 2 and 3 were related to changing the P & P to reference that 2 assemblies instead of 3 will be held each year and that instead of referring to the March, July, and Nov. assemblies, we will now reference the two assemblies as “Spring ” and “Fall”.  Both motions were adopted.

Motion 4 clarifies what “members present and voting” means in context of determining a 2/3 majority.  This motion was also adopted.

Final Atlanta March 2016 SOAR report

-Atlanta got a late start; the committee recommends starting to plan an assembly as soon as possible.  They also recommend that attendees register as early as possible so that the hosting body can determine how many people to expect for banquets, business assemblies, and recovery workshops.  There were 188 attendees.  The boutique cleared $823.00.

WSBC 2017 dates are May 1- 6.

Emergency motion 1

A budget override of $200 was requested by PI/PO to print locally-produced pamphlets for availability at the Nov. Memphis SOAR assembly (one pamphlet in Spanish, one in English).  Motion adopted

Emergency motion 2

Ways and Means committee requested a budget override of $500 to buy more serenity knots and GOT SERENITY? T-shirts.  The Ways and Means committee has earned over $2069 so far from the sale of these items.  Motion was adopted.

Emergency motion 3

A re-allocation of $181.00 from the prudent reserve was requested by the treasurer to cover the chair’s travel to WSBC 2016.  Motion adopted.

Committee reports

Ways and Means – 2 new active members, W & M decided not to pursue e-commerce, created new pricing tier so that items can be sold locally as fund raisers, $2069 profits!  The committee will continue to develop strategies to market items, including using the Region 8 webpage to handle bulk orders.

By-laws/Electronic documents – developing policy for reimbursement by check, examing rotation guidelines for board members.

IGOR (intergroup outreach) – How has OA and your intergroup served you best?  Maintaining work flow through regular monthly meetings by phone.  Assembling and generating unaffiliated meeting information.

12th Step Within – developed new TSW skit, maintaining relapse mentor list, online sponsor list, and speaker list, creating a workshop resource list and access, taking action on re-involving members who have left OA, working with Unity w/Diversity.

Techweb – updating and renewing contract with webmaster, purchasing Adobe software to create pdf. forms on website, helping people to register for Region 8 email lists, getting information for appropriate amount of Wi – Fi for assemblies.

PI/PO (Public information/Professional outreach) – military contact letter approved by the board, purchasing 2 pamphlets, targeting diverse populations, including colleges, healthcare facilities, etc.

Unity with Diversity – how does WSO get literature translated , how to work with different groups, setting up Facebook groups, retention work with Twelfth Step Within, webpage for Unity with Diversity, working with new Chilean intergroup, working with Spanish Language Service Board at WSBC to create an international Spanish glossary to include different meanings for the same word depending on the country.

The 7th Tradition for July 16 was $128.61

The meeting adjourned at 5pm

Respectfully submitted by Neill M