Triangle OA Intergroup has established a Zoom account that is available to any meeting in our Intergroup that wants to use it to meet via Zoom. There is no charge—this is just one way Intergroup uses your contributions to help spread the word!
To protect the security of the account, we have set it up so there is no need to log into the Triangle OA Zoom account to use the meeting:
- The webmaster will set up your meeting on a recurring basis and provide you with all the Zoom details needed.
- Anyone with the link or meeting ID and password can join the meeting as they would any other Zoom meeting.
- Meetings will be set up with no waiting room, so attendees can join the meeting without a host present, and the meeting can proceed without a host.
- A host can be assigned in-meeting using a special password called a host key. A host can remove disruptive attendees (so-called Zoom bombers) if necessary; share their screen; and mute, unmute, and rename folks as needed. While a host is not required, we recommend that you identify a few trusted, regular attendees of the meeting who are willing to serve as host to be “virtual keyholders.”
To request the use of the Triangle OA Zoom account for your meeting, please email our webmaster at firstname.lastname@example.org. You will need to provide
- The location, day, and time of the meeting (e.g., Chapel Hill Thursday 7pm), and the duration if it’s longer than an hour. Meetings are set to start 15 min before the start time and end 15 min after the end time, to leave an opportunity for fellowship.
- A Zoom contact (first name, phone, email, and preferred mode of contact for Zoom details) to be listed on the website and in the newsletter for people to contact to get the Zoom details; this can be your primary meeting contact, but can be someone else if the primary meeting contact is less comfortable with Zoom.
- Up to 3 virtual keyholders (first name, phone, email). We will email the host key to them directly. We will not call, but would like to be able to contact key holders quickly if the need arises in the future.
Please confirm with the contact and keyholders that they are willing to serve in these capacities! It’s helpful to copy them on the request email. So, here’s a sample email with all the necessary info: “Hi! The Metropolis Friday 6am OA meeting would like to be set up on the Triangle OA Zoom account. The Zoom contact will be Jane, 919-123-4567 (text or call), email@example.com; and the virtual keyholders will be Susan, 919-234-5678, firstname.lastname@example.org; John A, 919-987-6543, email@example.com; and Mary, 919-765-4321, firstname.lastname@example.org. Thanks!”
Please give the webmaster a week to get you set up: although the meeting setup does not take long, she is a volunteer! Once your meeting is set up, she will email the requester (and the Zoom contact if it’s someone different) with the Zoom details, and the keyholders with the host key and instructions for claiming the host role.