Triangle OA Zoom Account Now Available for Meetings to Use

Triangle OA Intergroup has established a Zoom account that is available to any meeting in our Intergroup that wants to use it to meet via Zoom. There is no charge—this is just one way Intergroup uses your contributions to help spread the word! 

To protect the security of the account, we have set it up so there is no need to log into the Triangle OA Zoom account to use the meeting: 

  • The webmaster will set up your meeting on a recurring basis and provide you with all the Zoom details needed. 
  • Anyone with the link or meeting ID and password can join the meeting as they would any other Zoom meeting. 
  • Meetings will be set up with no waiting room, so attendees can join the meeting without a host present, and the meeting can proceed without a host. 
  • A host can be assigned in-meeting using a special password called a host key. A host can remove disruptive attendees (so-called Zoom bombers) if necessary; share their screen; and mute, unmute, and rename folks as needed. While a host is not required, we recommend that you identify a few trusted, regular attendees of the meeting who are willing to serve as host to be “virtual keyholders.” 

To request the use of the Triangle OA Zoom account for your meeting, please email our webmaster at webmaster@triangleoa.org. You will need to provide

  • The location, day, and time of the meeting (e.g., Chapel Hill Thursday 7pm), and the duration if it’s longer than an hour. Meetings are set to start 15 min before the start time and end 15 min after the end time, to leave an opportunity for fellowship.
  • A Zoom contact (first name, phone, email, and preferred mode of contact for Zoom details) to be listed on the website and in the newsletter for people to contact to get the Zoom details; this can be your primary meeting contact, but can be someone else if the primary meeting contact is less comfortable with Zoom.
  • Up to 3 virtual keyholders (first name, phone, email). We will email the host key to them directly. We will not call, but would like to be able to contact key holders quickly if the need arises in the future.

Please confirm with the contact and keyholders that they are willing to serve in these capacities! It’s helpful to copy them on the request email. So, here’s a sample email with all the necessary info: “Hi! The Metropolis Friday 6am OA meeting would like to be set up on the Triangle OA Zoom account. The Zoom contact will be Jane, 919-123-4567 (text or call), email@email.com; and the virtual keyholders will be Susan, 919-234-5678, oasusan@mailserver.net; John A, 919-987-6543, johna1234@email.com; and Mary, 919-765-4321, fictitiousemail@gmail.com. Thanks!”  

Please give the webmaster a week to get you set up: although the meeting setup does not take long, she is a volunteer! Once your meeting is set up, she will email the requester (and the Zoom contact if it’s someone different) with the Zoom details, and the keyholders with the host key and instructions for claiming the host role.

Virtual Meetings

Many meetings have started meeting virtually, most via Zoom (which OA does not endorse, any more than we do the phone company….) If your meeting is not on the list below, it may still be meeting virtually and Intergroup just doesn’t have the information or permission to post the name and number of the person with the specifics of the meeting. We suggest you contact the regular meeting contact to find out if the meeting is happening virtually and either the specifics or who to contact to get the specifics.
While it might be more convenient to post those specifics here, Intergroup prefers not to do that for security reasons. So-called “Zoom Bombing” is now a thing, wherein people crash Zoom meetings and put up pornographic or other offensive content via the virtual background or screen sharing. The more of the specifics we put online, the easier it is for those people  to find them. As further security, Zoom as a platform has started requiring a password for all free and single-user Pro accounts, which probably is how most OA meetings are being done (please see earlier article on why we should not be using our employers’ Zoom accounts for OA meetings).. SOAR8 further recommends that OA meeting hosts disable virtual backgrounds and screen sharing by participants.

Note that passwords for audio call-in for Zoom meetings are usually different (numbers only, randomly generated by Zoom) than the password for the video meeting (alphanumeric, can be set by host), so if you plan to call in, be sure to get that password. Hosts, it should be at the bottom of the invitation with the call-in phone numbers. Note too, you will not be asked for the video meeting password if you access it by clicking on a link provided by the host that includes the encrypted password (you can tell because there’s a long string of what looks like random characters at the end of the link). If you access it by entering the meeting ID into the Zoom app, you will be prompted for the video meeting password.

Zoom meetings (audio and video, can also just use audio):

Sun 10:30 am Durham – Newcomer meeting also available Nan M 518-466-0100 

Mon/Thurs 12:30 Carrboro – Susan 919-593-5866

Sun 4pm Carrboro – Anne L 919-360-8711 text please

Mon 7pm Greenville – Pat K. 252-353-6546

Mon 7pm Durham – Garry 202-374-0403

Tues 6pm Chapel Hill – Mary Anne 919-260-5693

Tues 1:30pm Fuquay Varina – Cindy B. 919-202-5990

Tues/Thurs noon Durham – Taylor 908-462-4525

Wed 7am Raleigh – Atiya 919-302-1030

Thurs 7pm Chapel Hill – Anne L 919-360-8711 text please 

Thurs 7pm Greenville – Christina L. 252-227-1051

Sat 9am Raleigh – Atiya  919-302-1030 or Mary Anne 919-260-5693

Sat 10am Durham – Harriette 919-596-9543, or for Zoom info questions Morry S. 305-724-6221. Currently meeting from 11am-12:30pm until further notice.

Sat 11am Greenville – Nancy S. 252-565-5424

Coronavirus Update Regarding Meetings and the 7th Tradition

Meetings:

  • Most in-person meetings have now either gone virtual or suspended meetings. Call the regular meeting contact to find out current status and any virtual meeting details.
  • Intergroup will not post links to specific virtual meeting, but if you need to list a different contact for virtual meeting info, notify the webmaster (webmaster@triangleoa.org) and newsletter editor (newsletter@triangleoa.org) and we will post those.
  • If you are setting up (or have set up) a virtual meeting, please bear in mind the following, in keeping with our Traditions:
    • You should not use a virtual meeting account that you have access to through your employer: this is an inappropriate use of your employer’s resources; in addition, some companies record all virtual meetings by default (potentially breaching anonymity).
    • There are free options, although they may have limitations, and paid options should cost less than rent.
    • Check with your landlord to confirm that they will NOT be charging you rent while you cannot meet in person: most churches have discontinued all meetings in their facilities and are not charging rent during that time.

7th Tradition:

  • It’s vital to maintain the 7th Tradition during this time: while our meetings might not be paying rent (or paying less for a virtual solution), we need to continue to support both:
    • Our own recovery through this important Tradition, as well as
    • Service bodies (Intergroup, SOAR 8, and WSO), who maintain our websites, disseminate information, and generally help us stay connected and who are now more crucial than ever!
  • While we obviously cannot physically pass the basket, here are some alternatives:
    • Cash: Keep an envelope, and when you attend a virtual meeting, put whatever you would normally have put in the basket in the envelope. You can bring it to the meeting once we can meet in person again.
    • Check: Mail a check to your group treasurer (IF they are willing to provide their mailing address).
    • E-payment: Use an electronic payment system (IF your treasurer has such an account and is willing to share the details).

Meeting Treasurers should decide which (if any) non-cash options they are willing and able to provide and communicate what options are available to your meeting attendees. Among the methods available for a given meeting, each individual should make the decision of which to use that best suits them.